An Expiration Reminder alternative for small teams
Expiration Reminder starts at $49 a month. CertExpiryTracker is $29 a month for everything, with a 14 day free trial and no card.
Expiration Reminder is a well known tool for tracking anything that expires. If you are a small employer who mostly needs to know whose CPR card, forklift evaluation or food handler card runs out next, and which vendor's insurance certificate is about to lapse, you may not need its higher tiers. Here is how the two compare.
| Feature | CertExpiryTracker | Expiration Reminder |
|---|---|---|
| Monthly price | $29, one flat plan | $49 Basic, $99 Standard, $179 Professional, $349 Business |
| Free trial | 14 days, no card | Yes |
| Free plan | No | No |
| Email reminders | Yes. 60, 30 and 7 days by default, or your own schedule per type | Yes |
| Text message reminders | No | Reviewers have asked for them |
| Staff certifications | Yes | Yes |
| Vendor insurance, licenses, contracts, equipment | Yes | Yes |
| Import from a spreadsheet | Yes, CSV with a preview first | Yes |
| Attach the certificate file | Yes, up to 20 MB each | Yes |
| Upload link for staff and vendors | Yes, no account needed | Check their plans |
| Reports | Printable monthly expiry report | Yes; one reviewer said reporting could be more robust |
| Several logins per account | No, one login. Managers get reminders by email | Yes, depends on plan |
| Export everything to CSV | Yes, any time | Check their plans |
Prices checked Nov 2026 from Expiration Reminder's published monthly plans. Reviewer comments are from public software review listings. Plans change, so check their site before you decide.
When Expiration Reminder is the better fit
If several people need their own logins with different permissions, or you want what their Professional and Business tiers add, Expiration Reminder is built for that. CertExpiryTracker has one login per account; managers get reminders for their people by email instead.
When CertExpiryTracker is the better fit
- You have under 100 people and a handful of vendors, and $49 or more a month feels like a lot for reminders.
- You want to be set up in an afternoon: import your spreadsheet, check the dashboard, done.
- You want staff and vendors to send in renewed cards themselves through a link, without making accounts.
- You want a one page monthly report you can print for a safety meeting.
Still on a spreadsheet? Start with our free certification expiry tracker (CSV) and the guide on how to track certification expiry. The file imports straight in if you switch later.